Professional Studies and Fine Arts

Professional Studies and Fine Arts

CPSFA Operations Updates

PSFA BUILDING UPDATE #4

April 25, 2019

Donna Conaty

HR INFO SESSIONS:

Benefits staff from the Center for Human Resources will be offering information sessions to provide clarity on when to file an incident-only report, when/how to initiate a workers’ comp claim, etc., on Monday, April 29, 12-1 p.m., and Tuesday, April 30, 12-1 p.m. in the Extended Studies Center, room 403. For any of you who have questions on the most appropriate process to follow, I encourage you to attend one of these sessions.

RELOCATION:

We still have no information on when/where all the displaced faculty in the College might be relocated. Please know that Bey-Ling and I have been raising this question consistently and will report to you as soon as we have information on a concrete solution. Our expectation is that every faculty member have appropriate office space to do your job, and given the fluid nature of how this situation unfolded - that expectation has not been met and there is considerable frustration.

BUILDING ACCESS:

Sarah Brewer will be providing access to the PSFA building on these dates/times:

  • Tuesday, April 30 from 9 -10:30 am
  • Wednesday, May 1 from 11 am - 12 pm
  • Thursday, May 2 from 2-3 pm

PLEASE NOTE:

The purpose of this building access is for you to retrieve anything that you personally wish to retrieve or pack. However, as we have no news on destination spaces for relocation, we cannot schedule anything to be professional moved out at this time.

Finally, I also want faculty to know that we have raised concerns about impact on your courses/course pedagogy, and student experience. In addition, many of you have experienced significant disruption that has necessitated spending time that otherwise could have been used for research and other important responsibilities of being a faculty member. I will be providing additional information as we work with Academic Affairs and Faculty Advancement on these issues.



PSFA BUILDING UPDATE #3

April 18, 2019

Donna Conaty

Under the direction of AVP Eric Hansen, the BFA staff have reviewed 285 facilities work requests entered from the past three years. The major theme that emerged involved HVAC issues, including air flow, temperature regulation, odors, etc., as well as some reports about leaks.

This week, a BFA contractor has been charged to conduct additional testing including a full assessment for the presence of asbestos, mold, and air quality in the building, with a report expected by the end of April. BFA is also meeting with the contractor to finalize a Scope of Work for other environmental conditions raised at the forums, including roofing, plumbing, and HVAC. Once the Scope of Work is completed, a proposed schedule and rough order of magnitude (ROM) will be developed inform the next steps of system improvement. This schedule and ROM are anticipated to be complete within the next 2-3 weeks.

This week, a BFA contractor has been charged to conduct additional testing including a full assessment for the presence of asbestos, mold, and air quality in the building, with a report expected by the end of April. BFA is also meeting with the contractor to finalize a Scope of Work for other environmental conditions raised at the forums, including roofing, plumbing, and HVAC. Once the Scope of Work is completed, a proposed schedule and rough order of magnitude (ROM) will be developed inform the next steps of system improvement. This schedule and ROM are anticipated to be complete within the next 2-3 weeks.

At this time, we anticipate that the majority of the PSFA building will remain out of regular use through the summer. While some of our colleagues from HHS have indicated a desire to move back as soon as possible, they will not be able to due so until the test results come back as negative and the impacts of the construction work is better understood. As precautionary measures, summer and fall classes originally scheduled in the PSFA building have been or are in the process of being relocated.



PSFA BUILDING UPDATE #2

April 05, 2019

Donna Conaty

This morning the academic deans met with other campus administrative leaders to discuss next steps regarding the PSFA building.

The determination was made that the building will not be re-occupied in the near future. Additional assessment and discussion will take place before making any final decision regarding re-occupying the building. As a result, we do not currently have a timeline for when the PSFA building will return to normal operations. This includes faculty offices and lab spaces. (a change from my first update on 4/4.)

Now that it is known that we are not returning to the building this semester, we are pursuing an action plan on two tracks.

TRACK ONE:

Faculty instructional and research needs (HTM, PA, JMS, COMM)

In order to facilitate faculty instructional and research needs, school directors will be requesting your assistance. Examples of information they will need will include:
Bey-Ling Sha will be working with directors to facilitate communication between the Schools, College and Academic Affairs/Business and Financial Services on Track One efforts.

  • Office space (times/days, whether you can share an office through the end of the semester, any equipment or items needed from your vacated PSFA office, and by when you need them)
  • Special projects, end of semester needs (graduate comprehensive exams, academic activities not currently assigned to a classroom or conference space)
  • Research lab relocation
  • Moving any equipment currently located in the PSFA building that you need to meet classroom instructional requirements

    TRACK TWO:

    Administrative/operational needs for the displaced school offices (HTM, PA, JMS) and the College Administrative offices

    The administrative staff have all experienced significant operational interruption to their work. In order to maximize administrative functions to the extent possible, we will be conferring with directors and staff regarding office equipment and functional needs.
    Sarah Brewer will be spearheading Track Two efforts.

    • Business machines (copiers, computers, phones, etc.)
    • Shelving, filing systems, desks etc.
    • Supplies
    • Supplemental staffing support needed to “catch up” on essential tasks

    As more information becomes available it will be shared as soon as possible. Please do plan on attending the PSFA Open Forum meeting on Monday, April 8, 10:30-11:30 in the Aztec Student Union Theater. Additional information and action steps will likely be made available at that event.



    PSFA BUILDING UPDATE #1

    April 04, 2019

    Donna Conaty

    Thank you to all of you in attendance yesterday for the open forum on the PSFA building. I so appreciate those of you who shared your feelings, concerns, and suggestions - you clearly expressed the personal and professional impact you have experienced. There were a number of topics, complaints, and opinions shared, and the important take away from President de la Torre is her decision that we will not return normal operations to the PSFA building in the immediate future. It is currently unclear what that means looking further ahead; however, we are proceeding with planning for the administrative functions of JMS, HTM, PA and the College dean’s office to remain in Adams Humanities until at least June 1.

    It is clear that there is much to be done to restore trust and to enable PSFA building occupants to believe the workspace is not detrimental to their health. Better communication is needed. At a campus level, much discussion is already underway to make certain the type of experience we have shared is not repeated, ever. Within the College, this is the first of a series of updates I will be sharing with you as we move forward subsequent to President de la Torre’s decision. PSFA-specific updates will also be added to our PSFA website for easy reference. That link will be shared in an upcoming communication.

    Over the next few days, there are a number of meetings scheduled with campus leadership and deans of the colleges who have staff/faculty offices, classes, and laboratories in the PSFA building. For now, we are operating with the following assumptions:

    • All College of Professional Studies and Fine Arts classes will continue to be held out of the building as they have been since the building was closed;
    • Faculty will be able to return to their PSFA offices on April 9 if they so choose, but there is no requirement or expectation by the PSFA dean or school directors to do so;

    I urge you to plan to attend the next open forum on Monday, April 8, at 10:30 a.m. in the Conrad Prebys Student Union Theatre. The University continues to update the PSFA Building FAQ document on the website: https://urgent.sdsu.edu/.

    Additional communications will be forthcoming regarding faculty, staff, and student needs now that we know more about the extended period of displacement from the PSFA building.

    This situation has been tremendously challenging and stressful for all of us. Going about making it right continues to be my top priority.